VE/VA6  Incoming QSL Bureau                                                                                       

 

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QSL Bureau Address:

VE/VA6 Incoming QSL Bureau

C/O Larry Chapple

208 Canterbury Place SW

Calgary, AB

T2W 1P4

 

Please keep in mind that YOUR QSL bureau operates on a "pull" basis. That is, it's your responsibility to" pull" your cards by providing the bureau with mailing funds. We will not hunt you down and "push" the cards on you.

 

Cards unclaimed after 24 months WILL be DESTROYED!

  BUREAU NEWS

Apr 24, 2017: As of now, all cards  have been sent to those who have funds in their accounts.

Nov. 11, 2015: We received a card shipment from the national incoming bureau and are in the process of mailing cards to clients who have funds.

Apr. 26, 2015: We received a card shipment from the national incoming bureau and are in the process of mailing cards to clients who have funds.

Also, the bureau is being re-organized with the addition of 2 more volunteers and a re-assignment of duties. See: Your Bureau Team.

Dec. 30, 2014:
We have a new shipment of cards and will be sending them out over the next several weeks. This being a year end clearing, we may send 1 or more cards we may have for you . We will use some logic on sending 1 card based on your past sendings and the DX value of the card.

Sept 10, 2014: All cards have been distributed to those who had funds on file. Next clearing expected early 2015.

April 22, 2014:
 
All cards have been distributed to those who had funds on file. Next clearing expected about  September  2014.

Mar. 21, 2014: We received cards from the national incoming bureau. Will will have have cards available at the CARA flea market on April 5th. After that, we will be sending unclaimed cards to those folks who have funds on file.

Please note that Canada Post has increase postage by 20% + effective 31 March, 2014

Oct. 20, 2013:
We received a big batch of cars a couple weeks ago and they have all been sent out to those who had funds in their account.

May 18, 2013: We have received cards. If you have 3 or more cards you should see them in your maim in the next few weeks.

January 14, 2013: We are in the process of mailing the latest batch of cards. If you have cards and funds, you should see cards in the next couple weeks.

November 28, 2012: All cards for which we had funds have been distributed. The "Do you have Cards" list has been updated.

September 21,  2012: We have received a large shipment of cards and sorting has begun. You should start to see cards in you mailbox (if you have funds on file) in the next few weeks.

May 8,  2012: We are now clearing a shipment of cards received fro national incoming. All cards should be out in the next few weeks.

August 23, 2011: We are expecting a shipment of cards from the national incoming bureau in the next week or so. You should see cards in your mailbox in September.

April 28, 2011: We have distributed cards to all clients with funds and 3 or more cards.

April 1, 2011: We are expecting a shipment from the national incoming bureau shortly. Cards should start to appear in you mailboxes towards the end of the month.

The bureau has a table at the CARA flea market this weekend.

SARA Edmonton Flea Market Feb 05,2011
The Bureau still has cards that we are unable to deliver to amateurs because they have no funds in their account, or their address in Industry Canada is no good. In an effort to try to deliver some of these, we set up a table at the SARA Edmonton Flea Market on Feb 05 and some of these cards were claimed. Many amateurs stopped by to say hello and check their account balances, and top up their accounts if necessary. Remember: Our policy is to hold undeliverable cards for 2 years, then send them to the recycle bin.

December 29, 2010: We received a batch or cards in mid-December and are close to completing the mail out for clients that have funds on file at the bureau.

August 5, 2010: We have distributed cards to all clients that had 3 or more cards at the bureau. The next clearing will likely be late in 2010. The "do you have cards" page has been updated.

June 11, 2010:  Your bureau has received a batch of about 3,000 cards that will be sorted and sent in the next few weeks.

February 10, 2010:  We have received a good sized batch of cards. As this will be our official "year end clearing", we will send out all cards that clients have funds for in the next few weeks.

October 12, 2009:  We have distributed cards to all clients that had 3 or more cards at the bureau. The next clearing will likely be early in 2010 when we will clear all cards we have in stock.

September 22, 2009:  We are expecting a shipment from the national incoming bureau shortly. We will have about 6,000 cards to distribute in the next several weeks. NOW RECEIVED AND BEING PROCESSED!

April 22, 2009: We have received cards. We will be sorting and send out the about 4,000 cards we've received over the next several weeks. Watch your mail boxes.

January 4, 2009: The YOU HAVE CARDS list has been updated. We had some filtering problems on the last list and some entries indicated there where cards for clients when there where not.

January 2, 2009: Happy New Year!  We've heard that the national bureau will be sending us cards shortly. You can expect to see cards arriving in your mail boxes by the end of the month. This will also be our "year end clearance" and will send even one card to those who have funds.

Our past policy was to return undeliverable cards to the sender. Given the high cost of postage, this has become impractical and unfair to our clients who have funds on file as it's they who pay for this postage. Our new policy is that we will hold cards for two years and if there has been no attempt to claim them, they will be destroyed.  

VE6/VA6 Incoming Bureau

Year End Report 2008

The VE6/VA6 Incoming Bureau has been run by a group of amateurs located in Calgary for just over three years now. Larry VE6KC looks after call suffix letters A to H, Gerry VE6LB looks after I to S, the database and website, and Rich VE6AX looks after calls T through Z as well as the first letter sort and administration.

This year we processed about 86 pounds of cards which is about 13000 cards. About 1000 additional cards have come in since our last mailing. We sent cards out to 192 clients in 2008 which is up from 128 in 2007. There are still 362 calls in our database that we have cards for but they have no funds in the bureau, and another 27 calls that do not have enough funds for another mailing. There are also 10 calls with bad addresses (cards sent but returned undeliverable) that need to be updated in Industry Canada. The specific calls are listed on our website under “Do You Have Cards?” We use the IC database http://www.callsign.ca/ind.php as our only address reference. If your address is wrong there we have no way of finding you. Our past policy was to return undeliverable cards to the sender. Given the high cost of postage, this is becoming impractical and unfair to our clients who have funds on file as it’s they who pay for this postage. Our new policy is that we will hold cards for two years and if there is no attempt to claim them, they will be destroyed.

In addition there are over two thousand cards in the dead card file which will be destroyed. These cards are for calls that we have no information on so have no hope of delivering. If you changed calls in the past and think that there may be cards for your old call, contact us and we will check. Note that you do not have to be a member of Radio Amateurs of Canada to use the Incoming Bureau, but you have to be to use the RAC Outgoing Bureau.

Amateurs continue to access our website (see link below) with the total hits now over 4080, up from about 3300 at this time last year.

Financially our cash on hand closely matches the total clients funds obligation, so the service charge we apply seems to be about the right amount. This service charge covers bureau expenses such as individual postage, envelopes, tape, ink, etc. It should be noted that the bureau only processes cards for those that have adequate funds in their account.

If you have any questions or suggestions on how to make the Bureau run better please let us know.

Rich VE6AX

October 1, 2008:  All cards for which we have funds and good addresses have been mailed. We still have a lot of cards for which we have no funds to use to send. These will be sent back after we've held them for about 2 years.

September 15, 2008:  Cards are here (about 5,000) and being processed. You should see them in the next few weeks.

September 3, 2008:  We've been advised that the national incoming bureau will be shipping us 4,000 cards this week. We have about 1,000 we have received directly as well. We expect cards should be in the mail to you in early October.

August 14, 2008:  PayPal service charge has been reduced to 30 cents per transaction from 55 cents. The cost for a PayPal transaction is now 2.9% plus 30 cents.

June 18, 2008:  LoTW (Log Book of The World). This is not directly a QSL bureau subject but it is QSL related. You may want to use this free service to confirm your contacts. Many DXers and contesters use LoTW and more are signing up and adding their logs to the system all the time. It's not as complex as it first appears. Please feel free to contact VE6LB or VE6AX if you need help. The information on LoTW can be found at: LoTW.

May 13, 2008:  The bureau has cleared all cards for clients that we have funds on file for and there was addresses for in the Industry Canada database http://www.callsign.ca/index_en.php . We still get some cards back as "unknown" or "moved" since the IC database has not been updated by you. We have also returned to the sender all cards for which we could not find a listed address. Rich, VE6AX, did name and Google searches to see if he could find a home for these cards before returning them. In some cases he found a call change but in most cases, we did not have funds on file anyway. Those cards are being held until he does a major "return to sender" clearing. Please remember that the bureau only holds unclaimed card for one year. So far we've held them longer but they are starting to pile up.

The  DO YOU HAVE CARDS  page has been updated as well.

We would expect the next shipment from the national incoming bureau in the fall.

April 7, 2008:  Your bureau has received a large shipment of cards. We have started to process these cards and expect to ship cards to you, our clients, over the next 4 weeks. We continue to receive significant volumes of cards for folks that do not have postage funds on file. We hate to send these back to the sender but have little choice after storing them for a year or more. Please check: YOU HAVE CARDS  If you have cards and want them, please send funds (or use PayPal). If you see cards for someone you know, please let them know.

December 14, 2007: The bureau has been cleared and all card sent to those clients who had sufficient funds.

November 14, 2007: You can now send us funds by PayPal www.paypal.com (send Money) to telwest@telusplanet.net (2.9% plus 55 cent PayPal service charge).

November 14, 2007: We have received a significant shipment of cards from the national incoming bureau and will be sorting and mailing these over the next few weeks. This will also be a "year end clearing" and we will send even one card if you have funds.

October 23, 2007: The latest is that the National Incoming folks will ship us cards in the next week or so. Our current forecast is you should see cards by the end of November. 

October 1, 2007: We have been advised by the national incoming bureau that volumes of cards have been quite low and we should now expect a shipment sometime in October. As soon as we get them, work will start to get them to you.

July 25, 2007: The bureau clearing was completed as of early June. We are not expecting another clearing until the September time frame. 

May 17, 2007: The clearing of the significant number of cards that we can’t deliver is under way Our notice brought results and many cards found their home. We are currently returning cards to the sender for calls that are no longer in the Industry Canada database and we don’t know who they once belonged to. These are cards that have been sitting in the Bureau for over one year. We also have cards for legitimate calls, but the amateur does not have funds in their account or their address in the Industry Canada database is wrong (mailed once and returned) so we can not mail them out. We will keep these for approximately one more year before we return them to the sender. Check our "DO YOU HAVE CARDS” page to see if there are any cards for you – or any for someone you know. The clearing process is continuing. Please pass the word on to anyone you think may be affected that time for claiming these cards is running out

May 11, 2007: Rich, VE6AX, advises that he has received about 4,000 card from the national incoming bureau (and some direct). Once sorted and distributed to the letter managers, they should be appearing in mail boxes by the end on the month.

January 1, 2007: Your bureau has completed it's "year end clearance". All cards for clients (even one) that had sufficient funds and good IC addresses have been mailed. We would expect more cards in the March/April timeframe.

December 6, 2006: Your bureau has receive about 6,500 cards recently. Sorting is in progress and cards should be in in the mail towards the end of the month.

September 13, 2006: All bureau cards have been sent to clients that had sufficient fund with the bureau. We still have about 600 calls with cards on file with no funds or bad addresses. At the end of this year we intend to clear these undeliverable cards back to the senders.

August 19, 2006: Cards have been received and now being sent out. 

July 24, 2006: The national incoming bureau has advised they have shipped us a new batch of card. We would expect to send cards to clients with funds in August.

June 22, 2006: The WEB page for "cards with no homes" has been updated. We have removed most cards from our files where the calls don't have IC addresses. We will hold these cards until the end of 2007 and then return them to the sender if we haven't found a delivery route for them.

May 29, 2006: All cards from the recent clearing have been mailed. The "have you got cards?" WEB page will be updated shortly.

May 3, 2006: Your bureau has received about 7,000 card from the national incoming folks. Sorting in underway and distribution should start in the next few weeks.

April 9, 2006: The latest from the National incoming bureau is that we should receive cards here in early May. They tell us that the volume of incoming cards has been low.

March 11, 2006: Your bureau is expecting a shipment from the national incoming bureau in early April. We will be sorting and sending cards to you shortly afterwards. The bureau currently has very few cards for those who have funds and good addresses.

February 12, 2006: We have spent considerable time cleaning up the data base. We have pulled all cards for which we can't find a current IC address. We are sure many of these card belong to hams with new calls but we have no way of cross referencing these calls. If you've changed your call, please let us know your old and new call so we can update our DataBase. The cards with no/low funds and no/wrong address page has been updated.

January 22, 2006: Your bureau has sent out all the cards we can (valid IC addresses and having funds).

January 13, 2006: Your incoming bureau received about 3,500 cards this week. These are being process and should be in the mail shortly. Once the mailing is complete the "do you have cards" page will be updated.

December 6, 2005: A "shotgun" email has been sent to all clients that don't have sufficient funds or have had mail returned using "their call"@rac.ca.

November 28, 2005: All cards for which we had funds on file have been mailed. The "Do You Have Cards" page has been updated.

November 13, 2005: After a successful distribution of many cards at the Calgary Flea Market, your QSL bureau is now in the process of clearing all cards, regardless of the volume, where our clients have funds. In the future, we will stick to our 5 card minimum shipment (unless told otherwise). We expect the next major clearing will be early in 2006.

August 11, 2005: All backlog cards should be in the mail in the next few days. We will start to work on cards returned by Canada Post for bad addresses from the Summer 2004 clearing funded by CARA to see if we can find homes for these cards. There are a lot! Please update your address with Industry Canada-that's our only source of mailing information. Address change link.

The next major bureau clearing is expected in the October time frame.

July 30, 2005: All bureau cards and assets where transferred to Calgary. First letter sorting has been completed on about 75 lbs. of cards and distributed to the letter managers. Cards are being processed now and you should see cards in your mail shortly. The objective is to clear the backlog so you may see multiple mailings and lack of co-ordinate mailings of multiple calls batches. We will try to batch more efficiently in the future. We are seeing a lot of cards with no funds. See the side bar.